General Host Institution Responsibilities
Experience has shown that, depending on the level of delegation accomplished, the co-chairs should be able to dedicate a minimum of 5 to 8 hours a week during the fall, a minimum of 8 to 10 hours a week during the spring, and more time as the conference nears. Additionally, they will need to distribute some of the responsibility to current staff or may choose to supplement staff by hiring a conference coordinator (often the campus conference office). Past experience has shown that for the conference registration and vendor communication process alone, approximately .5 FTE should be allocated during the spring semester and increasing to full time at least 2 months preceding the conference and potentially for several weeks after the conference.
Financial Responsibilities and Budget
ResNet, Inc. maintains complete financial responsibility for the conference, including any earnings or loss. It is the responsibility of the bidding host to develop an initial proof of concept budget. A budget template is provided and should be followed as closely as possible, and should be filled in with estimates based on today’s dollar. Because the host institution does not receive a share of the earnings, it is important for the host to include an estimate of all expenses it will incur in the process of hosting, such as staff overtime and student help.